Job Title:  Accounting Associate 

Reports To:  Financial Controller  

Status: Full-Time  

FLSA Status: Exempt  

SUMMARY  

The Accounting Associate purpose is to manage day-to-day book-keeping, accounts receivable and accounts payable functionality.  

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:  

Accounts Payable & Receivable: 

• Process invoices, purchase orders, and expense reports for timely payments. 

• Track and reconcile incoming payments from clients, production companies, and vendors. 

• Maintain accurate records of all financial transactions related to stage rentals, equipment rentals, and services. 

• Assist in resolving discrepancies and communicating with vendors and clients regarding billing inquiries. 

Payroll & Financial Processing: 

• Assist with payroll processing, ensuring accuracy of timekeeping records and compliance with labor laws. 

• Reconcile bank statements, credit card transactions, and petty cash accounts. 

• Support month-end and year-end closing procedures, including journal entries and reconciliations. 

Financial Reporting & Compliance: 

• Prepare financial reports, summaries, and forecasts as needed. 

• Assist with budget tracking and cost analysis for various productions and facility operations. 

• Ensure compliance with local, state, and federal accounting regulations and tax laws. 

• Work with external auditors and tax professionals during audits and tax preparation. 

General Accounting & Administrative Support: 

• Maintain organized financial records, both digital and physical. 

• Assist with contract review related to client billing and vendor payments. 

• Support management with ad-hoc financial projects and analysis.